Our Procurement Consulting Services

• Code Strategic Assessment
  • Procurement technology use and maximization
  • Review of existing procurement technology and software applications
  • Overview of the NIGP Code and its uses in best-in-class procurement organizations
  • Evaluation of how the NIGP Code is utilized in your agency’s current procurement processes
  • Interviews (up to five) or focus group sessions with key stakeholders to gain insight into their unique practices and challenges

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  Deliverables

  After completing the review (which includes two days of onsite discovery sessions), the consultant issues a draft report with recommendations on how to utilize the tool more efficiently. The consultant then submits a final report based on client comments, discussions, and revisions.

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  Client Responsibilities

  The client will work with an NIGP consultant to provide electronic documents for review and will be available for questions and clarifications. After receiving the draft report, the client will review it and provide comments within a three (3) week period. The client will also be responsible for making payments based on NIGP payment terms.

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  The NIGP Code Strategic Assessment is typically completed within 4 – 6 weeks after issuance of a purchase order or execution of contract.

  Please contact Marcheta Gillespie, NIGP Consulting Program Manager at mgillespie@nigp.com to discuss pricing for services

  Payment Terms

  The client pays fifty percent (50%) of the cost when the draft report is issued. The remaining 50% is due when the final report is issued. NIGP’s payment terms are net 30.

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  Contact

  To take advantage of this offer, please contact Marcheta Gillespie, NIGP Consulting Program Manager, (520) 940-7194 or mgillespie@nigp.com.

• Contract Administration Review

  The Contract Administration Review includes an evaluation of the entire contract administration process. An NIGP consultant analyzes the following elements of your organization:

  • Applicable audits
  • Payment processes
  • Position descriptions
  • Contract administration training programs
  • Blanket, term, and time & materials contracts
  • Agency primary goods and services contracts
  • Requisition and contract development processes
  • Special processes for revenue generating contracts
  • Contract violation notice & dispute resolution process
  • Existing contract administration policies and procedures
  • Contract administrator delegation process and documentation
  • Roles and responsibilities of procurement, accounts payable and departmental contract administration staff

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  Deliverables

  After completing the review, the consultant issues a draft report with recommendations for the client, and then a final report report based on client comments, discussions, and revisions.

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  Client Responsibilities

  The client will work with an NIGP consultant to provide electronic documents for review and will be available for questions and clarifications. Upon receiving the consultant's draft report, the client will review it and provide comments within a three (3) week period. The client is responsible for ensuring that payments are made in accordance with NIGP payment terms.

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  Typical project engagements are completed within 4-6 weeks upon execution of a contract agreement and issuance of a purchase order.

  Please contact Marcheta Gillespie, NIGP Consulting Program Manager at mgillespie@nigp.com to discuss pricing for services

  Payment Terms

  The client pays fifty percent (50%) of the cost when the draft report is issued. The remaining 50% is due when the final report is issued. NIGP’s payment terms are net 30.

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  Contact

  To take advantage of this offer, please contact Marcheta Gillespie, NIGP Consulting Program Manager, (520) 940-7194 or mgillespie@nigp.com.

  *If you become a member of NIGP prior to the contract administration review, you will get the member rate and also enjoy the full benefits of membership.

• Policies and Procedures Review

  During a policies and procedures review, NIGP conducts a thorough review of documents including the following:

  • State legislation that may impact the entity
  • Regulatory constraints that may impede efficiency
  • Other policy and procedures manuals related to purchasing practices and procedures, such as P-Card programs and vendor guides
  • Ordinances, statutes, procurement policies, and procedures to ensure consistency with current practices and industry best practices

  Policies and procedures will be reviewed and compared to the American Bar Association Model Procurement Code and Regulations, appropriate state requirements, and two (2) comparable entities, which will be determined by the consultant and the client.

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  Deliverables

  After completing the review, the consultant issues a draft report with recommendations, which are followed by a final report based on client comments, discussions, and revisions.

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  Client Responsibilities

  The client will work with an NIGP consultant to provide electronic documents for review and is expected to be available for questions and clarifications during the review process. Upon receiving the consultant's draft report, the client is responsible for reviewing it and providing comments within a three (3) week period. The client is also responsible for ensuring payments are made based on NIGP payment terms.

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  Work will begin after a contract has been executed or a purchase order has been issued. Once work has begun, NIGP typically completes it within 4–6 weeks.

  Please contact Marcheta Gillespie, NIGP Consulting Program Manager at mgillespie@nigp.com to discuss pricing for services

  Payment Terms

  The client pays fifty percent (50%) of the cost when the draft report is issued. The remaining 50% is due when the final report is issued. NIGP’s payment terms are net 30.

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  Contact

  To take advantage of this offer, please contact Marcheta Gillespie, NIGP Consulting Program Manager, (520) 940-7194 or mgillespie@nigp.com.

• Procurement Card Program Review

  NIGP conducts a review of the entity’s P-Card program to include the following:

  • Review 1-year usage history
  • Review contract with the entity’s financial institution provider
  • Evaluate current policies and procedures for adequate internal controls
  • Assess interface between P-Card software and other applicable financial and procurement systems
  • Conduct telephone interviews with 2 personnel involved in managing the program and 3 customers utilizing the program
  • Select purchase card purchases (maximum of 25 transactions) using the entity’s technology software to determine whether purchases were authorized and relate to appropriate business
  • Review 15 cardholder’s procurement card documentation files and transaction registers (maximum of 25) to test compliance with current policies, procedures, and adequate documentation controls

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  Deliverables

  The consultant issues a draft report with recommendations, followed by a final report based on client comments, discussions, and revisions to the draft. Recommendations are based on “best practices” research:

  • Effective and efficient purchase card management and policies
  • Expansion of purchase card program for increased financial flexibility

  The consultant's recommendations will be based on making the entity's procurement activity effective and efficient.

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  Client Responsibilities

  The client will work with an NIGP consultant to provide electronic documents for review and is expected to be available for questions and clarifications during the review process. Upon receiving the draft report, the client is expected to review it and provide comments within a three (3) week period. The client is also responsible for making payments based on NIGP payment terms.

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  Work will begin after the contract has been executed or the purchase order has been issued with most engagements lasting 6–8 weeks.

  Please contact Marcheta Gillespie, NIGP Consulting Program Manager at mgillespie@nigp.com to discuss pricing for services

  By joining NIGP, entities can save money on the review and gain the full benefits of NIGP membership.

  If documents cannot be provided electronically and the consultant has to perform the work on-site, travel expenses will be additional. Travel expenses include air fare or mileage, hotel accommodations, per diem meals, and miscellaneous expenses (e.g., local transportation).

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  Payment Terms

  The client will make a fifty percent (50%) payment when the consultant issues the draft report. The remaining 50% will be due when the consultant issues the final report. NIGP’s payment terms are net 30.

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  Contact

  To take advantage of this offer, please contact Marcheta Gillespie, NIGP Consulting Program Manager, (520) 940-7194 or mgillespie@nigp.com.

• Strategic Procurement Assessment

  The Strategic Procurement Assessment is a high-level review and analysis of a public procurement organization’s operational foundation and organizational structure. The analysis is based on a 2–3 day onsite visit to conduct a Procurement Policy and Process Review and an Organizational Roles and Responsibilities Assessment. After the assessment, the NIGP consultant delivers a report that provides recommendations on process improvements and how to optimize procurement practices at the entity. The report also includes a plan for successfully implementing the proposed modifications.

  The Procurement Policy and Process Review includes an analysis of:

  • Procurement technology use and maximization
  • Business processes, methods, and strategies employed through the procurement lifecycle
  • Relevant procurement statutes, ordinances, policies, and procedures to better understand the environment and identify potential modifications

  The Organizational Roles and Responsibilities Assessment includes a review of:

  • Service delivery strategies and the level of customer service.
  • Organizational structure and alignment of policies, procedures, and delegation of procurement authority

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  Deliverables

  The consultant issues a final Strategic Procurement Report with recommendations for the entity to maximize procurement through the implementation of research-based best practices for effective and efficient procurement policies, procedures, processes, internal controls, and organizational structures.

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  Client Responsibilities

  The client will work with an NIGP consultant to provide electronic documents for review and is expected to be available for questions and clarifications during the review process. The client is also responsible for making payments based on NIGP payment terms.

  To take advantage of this offer, please contact Marcheta Gillespie, NIGP Consulting Program Manager, (520) 940-7194 or mgillespie@nigp.com.

  The Strategic Procurement Assessment typically takes 6-8 week for completion. Work begins once a purchase order is sent or a contract is executed.

  Please contact Marcheta Gillespie, NIGP Consulting Program Manager at mgillespie@nigp.com to discuss pricing for services

  By joining NIGP, entities can save money on the review and gain the full benefits of NIGP membership.

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  Payment Terms

  The client will make a fifty percent (50%) payment when the consultant issues the draft report.  The remaining 50% will be due when the consultant issues the final report.  NIGP’s payment terms are net 30.

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  Contact

  To take advantage of this offer, please contact Marcheta Gillespie, NIGP Consulting Program Manager, (520) 940-7194 or mgillespie@nigp.com.